XQ Outlook Add On Tutorials
Secure Outlook with XQ
Using XQ’s Outlook add-in is fast and simple. XQ embeds in your Outlook account to streamline your workflow and minimize the hassle of adopting new security protocols.
Introduction to XQ’s Outlook Add On
XQ’s Outlook add-in lets you embed quantum-secured encryption in your Outlook account. XQ works cross-platform and lets you send encrypted messages and files to any email app with just one click. It’s free to install and lets you take encryption anywhere you work!
XQ won't read your emails because we never have your data. The encrypted content stays within your existing service (i.e. Outlook) and we provide the logic to encrypt and decrypt the messages.
Individual Installation
First log into your Outlook.com Email Account. Select the New Message button followed by “More Options” Icon on the menu bar. Click the Get Add-Ins option in the dropdown menu bar followed by inputting “XQ” in the search field Add the “XQ Secure Mail” Add-In. Continuing on the Terms and Services, XQ will display a couple of Onboarding Tutorial screens. In order to complete the setup open the XQ Add-in by clicking the XQ icon on the menu bar followed by clicking encryption settings in the dropdown menu. At the bottom of the encryption settings menu select the login button. Click the “Send Confirmation Email button” and close the window. Then a confirmation email will appear - the email will be titled XQ Temporary Credentials, be sure to check your spam or junk mail if you do not see the XQ confirmation email in your main inbox. Open this email and click the confirm your account button.
Microsoft 365 Group Installation
To get started, log in as an organization administrator account in the Microsoft office dashboard. click on the admin button in the navigation bar. In the administrator dashboard click the show all vertical ellipsis in the navigation bar. Follow by clicking the settings option and integrated apps tab in the dropdown menu. Click the get apps button and type XQ in the search field. Click “Get it now” on the XQ Secure Mail add-in. This will trigger a basic information modal fill out the corresponding fields with your information and continue. Once complete the deploy new app window will appear where you can choose which users you want to assign the XQ Secure Mail add-in to - if you want to set up XQ Secure Mail for your entire organization select that option followed by pressing next. Press next to provide XQ permissions and click finish deployment. Outlook will now deploy the XQ add-in to users in your Microsoft 365 group. Once deployment is complete click Done.
How to encrypt an email
To send a secure email using XQ simply select the New Message button and compose your email. Fill out the email fields as you normally would when sending an email to a recipient. Additionally If you need to send a sensitive document you can simply attach the document to the email. XQ Outlook add-in will automatically encrypt the email attachments on your device before sending. Once complete, Simply click the XQ icon in the menu bar. Followed by selecting the secure send option from the dropdown menu. The XQ Outlook Add-in encrypts the data directly on your device using a quantum-generated key. With XQ, you can communicate safely and securely with friends, family, colleagues, and clients. It works cross-platform, meaning recipients don’t need to have an Outlook account to receive encrypted messages.
How to encrypt an email attachment
Using the XQ Outlook add-in you can easily encrypt attachments simply by attaching them to the email. To get started select the New Message button and compose your email. Fill out the email fields as you normally would when sending an email to a recipient. To send a sensitive document you can simply attach the document to the email. XQ Outlook add-in will automatically encrypt the email attachments on your device. Once complete, Simply click the XQ icon in the menu bar. Followed by selecting the secure send option from the dropdown menu. The XQ Outlook Add-in encrypts the data directly on your device using a quantum-generated key. With XQ, you can communicate safely and securely with friends, family, colleagues, and clients. It works cross-platform, meaning recipients don’t need to have an Outlook account to receive encrypted messages.
how to read an encrypted XQ email
Using the XQ Outlook Add-in you can easily decrypt an email or file sent from an XQ user within outlook. To get started, open the email you would like to decrypt. Select the XQ Secure Outlook button from the main toolbar. Followed by pressing the “Read with XQ” option in the drop-down menu. This will open a window that will automatically decrypt the contents of the email. If the email contains an encrypted attachment Simply download the encrypted attachment. Followed by clicking the “decrypt file” button in the XQ msg window. Drag & Drop the encrypted file into the drop zone to decrypt the file contents.
how to revoke access to an encrypted email
Using the XQ Outlook Add-in you can revoke access to previously sent messages. To get started navigate to the sent mail tab and click on the email you would like to revoke access to. Click on the XQ Icon in the menu bar followed by selecting the read with XQ option from the dropdown menu. Click on the revoke message icon in the XQ Secure Outlook menu. Lastly click on the revoke button in the follow up screen. Revoking a message with XQ will make it permanently unreadable for you and everyone else who received it.
Personal dashboard
In order to access the XQ Personal dashboard, open any email in your inbox. Click the XQ Icon in the email menu bar followed by selecting the Read with XQ. In the XQ add-in menu click the workspaces icon to open the XQ Personal dashboard.In this dashboard you will be able to monitor and manage your encrypted communications between your team and outside individuals. Under the monitor section you will be able to access all of the communications done by you and your team by clicking on the Communications tab. Here you will be able to filter for communications by you or your team. Simply click on “team communication” or “my communication” to switch between accounts. Clicking on the activity tab allows you to view analytics which provides a brief overview of key engagement KPIs. Lastly by clicking on the team tab you can create and provision team members. The XQ Personal dashboard will assist you in maintaining compliance standards across your team.
Managing your team
In order to manage your team using the XQ Personal dashboard, open any email in your inbox. Click the XQ Icon in the email menu bar followed by selecting the Read with XQ. In the XQ add-in menu click the workspaces icon to open the XQ Personal dashboard. Click the team button in the XQ navigation menu. Under team, you will be able to review who is currently provisioned as a team member, what each team member's role is and add new team members. To view communications and activities of individual users, simply click on their name. You will have a full view of their activities and communications in addition to their emails, title, status, role and last login date. If you wish to add additional members to your team simply click the Add New option. You can now populate the input fields in the form and your team member will receive an email invitation to access your team's dashboard. Adding team members allows you to verify all recipients of your communications. To remove a team member simply click the team member in the team dashboard followed by edit info. Scroll down to and click the delete contact drop down. Input the email of this contact and confirm delete.
configuration options
To configure the Outlook Add-in encryption settings begin by selecting the New Message button. Click on the XQ Icon in the menu bar. Followed by selecting the encryption settings option from the dropdown menu. Through the XQ configuration menu you can add a password to the encrypted message. Additionally you can configure the encrypted email expiration date - if you choose to do so you can set this as your default option, encryption algorithm, and notification settings. Lastly save your encryption settings and your encryption configurations will be used when sending an encrypted message.
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